W
Walter Harley
Guest
A question about managing the accounting of my small electronics business -
perhaps one of you has an analogous situation and can help me.
I have a very small electronics manufacturing business in the state of
Washington (USA). I design stuff, build it, and sell it. In Washington, I
am obligated to pay state sales tax on items I purchase for my own use. If
I purchase an item from out of state (e.g., from Digikey or Mouser), the
seller does not collect sales tax; but I am still obligated to pay "use
tax", which is the same as sales tax, on items I use. These taxes only
apply if I am the actual user of the item; if I purchase something and then
resell it, or include it as a component in something I resell, I am not
obligated to pay tax on it.
Of course, a lot of what I purchase is components: resistors, capacitors,
etc. These could go into something I manufacture, or they could be used
in-house for prototyping. I also sometimes purchase dead equipment, which I
eventually repair and either resell or use. Either way, it is hard to know
at time of purchase how something will be used. I am only obliged to pay
use tax when I actually use the item, not when I purchase it.
So, my legal obligation is to track whenever I use (in-house) an item that I
didn't pay sales tax on, and then to calculate how much the items cost and
pay use tax on that amount. This is a logistical nightmare - did that
resistor I pulled out of my parts bin cost $0.002 plus some pro-rated amount
of the shipping for the order it came as part of? Or did it come in a
bundle of parts I bought at the surplus store, and already paid sales tax
on? What do I do when I change a design and some parts that were originally
used for manufacturing end up in my surplus bins?
So: for those of you who must pay use tax, how do YOU track your use tax
obligation? Do you have an inventory system that supports this? Do you
just estimate, and if so, on what basis?
perhaps one of you has an analogous situation and can help me.
I have a very small electronics manufacturing business in the state of
Washington (USA). I design stuff, build it, and sell it. In Washington, I
am obligated to pay state sales tax on items I purchase for my own use. If
I purchase an item from out of state (e.g., from Digikey or Mouser), the
seller does not collect sales tax; but I am still obligated to pay "use
tax", which is the same as sales tax, on items I use. These taxes only
apply if I am the actual user of the item; if I purchase something and then
resell it, or include it as a component in something I resell, I am not
obligated to pay tax on it.
Of course, a lot of what I purchase is components: resistors, capacitors,
etc. These could go into something I manufacture, or they could be used
in-house for prototyping. I also sometimes purchase dead equipment, which I
eventually repair and either resell or use. Either way, it is hard to know
at time of purchase how something will be used. I am only obliged to pay
use tax when I actually use the item, not when I purchase it.
So, my legal obligation is to track whenever I use (in-house) an item that I
didn't pay sales tax on, and then to calculate how much the items cost and
pay use tax on that amount. This is a logistical nightmare - did that
resistor I pulled out of my parts bin cost $0.002 plus some pro-rated amount
of the shipping for the order it came as part of? Or did it come in a
bundle of parts I bought at the surplus store, and already paid sales tax
on? What do I do when I change a design and some parts that were originally
used for manufacturing end up in my surplus bins?
So: for those of you who must pay use tax, how do YOU track your use tax
obligation? Do you have an inventory system that supports this? Do you
just estimate, and if so, on what basis?